Request a Reservation

ADDING MEETINGS TO YOUR CALENDAR Reserving a room is as easy as clicking on a date of the calendar. Double-booking is automatically detected in order to avoid scheduling conflicts between groups, rooms, and resources. o Enter Primary Contact information and the Ministry/Group associated with the event/reservation/meeting o Enter any additional contact information for this meeting (a phone number and email are required) o MeetingDate(requiredfield) o Enter Start and End Times or choose the “All Day” option (required field) o Meeting Title (required field) o In the additional notes - Indicate if this is a recurring meeting or a Special Event. For example, for a meeting series that begins on Thursday, August 12th, options would include: Do not repeat, Daily, Every weekday (M-F), Weekly on Thursday, Bi-Weekly on Thursday, Monthly on the 12th, Monthly on the 2nd Thursday, Annually on August 12th, Custom. o Number of Attendees (required field). o Choose the room(s) which are being reserved (required). o If the Rental Fees option is being used, please indicate room rate information as well (Parishioner, Non-Parishioner, Custom, Not required). • Amenities – request resources to be used for this meeting. For Example - if projectors or TV's are needed for a presentation it should be noted here as those resources are limited. ❖ PLEASE NOTE: Admin approval is required for all meetings, therefore, staff will receive an email confirmation of the event request. The meeting will appear in the calendar with a “Request Pending” label until the event is approved. Once your request is approved you will receive a confirmation email approving the space that you have been assigned for the date that was requested.